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Reserves Guidelines

Overview

To allow for reserves materials to be processed and made available for the first day of classes all requests should be submitted by the following deadline dates:

• Fall Semester - July 31
• Spring Semester - December 20
• Summer Semester - May 1

The following table should guide your expectations in terms of processing time:

Completing the Reserves Request  Form  is the first step in assuring reserves materials will be available for your classes. Always include a copy of the course syllabus. This will help us in the processing of your reserves materials. All reserves requests are processed in the order of date received. Requests submitted after the beginning of the semester may experience processing delays due to increased demand on all library services.

Paper Reserves

• Books owned by Manhattanville College Library may be placed on reserves. Books borrowed from other libraries directly or through Interlibrary Loan (ILL) may not be placed on reserves.
• Personal copies of books may be placed on reserves. Include the following information on the inside of the cover: your name and department. Contact information is helpful, but optional.  You must retrieve your personal copies at the end of the semester or they will be returned to you by mail.
  Please Note: The library can not take responsibility for loss of or damage to personal copies. As part of the reserves process labels and a barcode will be attached to each item. All efforts will be made to preserve personal copies and return them in their original condition.
• The library can purchase books for reserves. Purchases of materials have to be submitted to your departmental library liaison for advance approval.
• Photocopied articles must be provided to the library by the faculty member and are considered the property of the faculty member. The faculty member is responsible for meeting Copyright Guidelines.
• Course Packs or other compilations of photocopied materials will not usually be accepted for reserves.
• Bound volumes of periodicals cannot be placed on reserves.
• Audiovisual materials (video, CD, DVD and audiotape) can be placed on reserves.
  Please Note: Privately produced (bootlegged) copies or compilations of audiovisual materials (videocassette, audiocassette, CD-R, etc. ) will not be accepted for reserves without proper copyright clearance.

Electronic Reserves

Format

Items for Electronic Reserves may be submitted in either paper or electronic form. Paper items are to be submitted in the form of single-sided, clearly legible photocopies and will be converted to Adobe PDF format. Whole books will not be placed on electronic reserves.

Any electronic file format is OK provided your students have the software to display it. Please ask if you want to serve electronic files larger than 2Mb.

Our production scanner supports black and white or grayscale images only.

Length of document

Documents should be broken down into segments of no more than 15 pages to to minimize downloading and printing time.

Full Bibliographic Citation

Author/Editor, article title, chapter title and chapter number, as well as the journal/book title, and page numbers must be included.  You may attach a separate sheet with this information or print it on the first photocopied page for scanning.

Paper Size

8 ½" by 11" strongly preferred; cannot exceed 8 ½" by 14".
Copies must be single-sided.

Paper Orientation

Please try to limit each item to a single page orientation, either portrait or landscape. Items with pages that have multiple orientations will need to be adjusted after scanning and will therefore take considerably longer to process.

Questions?? Contact Maureen Kindilien, Instruction and Faculty Services Librarian